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Designing a New York Event from Afar

July 14, 2014


As a busy metropolis, New York City is home to nearly 8 million residents who work in a variety of different professions. New York boasts a strong corporate image, and has a rich and diverse culture that allows companies to grow within it. Although it is a city of skyscrapers and concrete, it is not without its share of natural elements, as the city is also home to numerous parks and entertainment areas, where locals and visitors alike can spend a good time during their stay in town.

 

Having strong historic roots with nearly 170 languages being spoken here, New York is a major destination for tourists, as well as the corporate sector. Offering so many entertainment as well as business opportunities, it is has become a hub for the corporate world to gather for important meetings and events.

 

Event designs in New York have different and rapidly changing trends. This is why the city contains many different event planners that can be hired to completely organize a corporate event with ease and efficiency.

 

Planning an Event From Afar

 

As New York has become a prime location for corporate meetings and conferences, many companies plan their business events in this city. However, if you are not a locally based firm, it is generally advised that you should hire a local event planner to manage the entire process for you in the best way so that you can achieve an innovative event design in NYC.

 

Why Hire a Local Event Planner for Event Design in New York

 

The reason for hiring a local planner is simple; you are often unaware of many small considerations that need to be made within a locality while planning an event. The proper planning of any business meeting or corporate event requires the following:

 

  • Selection of the venue

  • Arranging the events according to budget

  • Understanding the culture and trends of the venue

  • Hiring local vendors for the decoration and menu

  • Reserving hotel bookings for your business associates

  • Organizing entertainment for your guests

  • Finding the right valet or rental car services

  • Handling security concerns

  • Managing the entire event in person


This is a non-exhaustive list of what you may require if you are trying to plan your own event design in NYC. With regard to each of the above given factors, a local event planner can help you and benefit you in ways that others cannot.

 

How a Local Planner Can Help You From Afar

 

1. Venue

 

Local event planners often have contracts or discount deals with various venues where your meetings can be held. They can thus, provide a more cost effective event design in New York, within the best of corporate locations, hotels, parks, sporting events, and restaurants.

 

2. Budget

 

Money is a major factor for every organization that is trying to host a business meeting at a distant location. A local event planner can help you in finding the best event design in NYC at reasonable costs in accordance to your budget, so that you can entertain your business associates and VIP guests without worrying about monetary constrains.

 

3. Local Culture

 

People residing within a particular locality or city are more aware of the local trends and culture compared to foreigners. This is true, even in the case of event designers, who excel at their knowledge of local trends in event designs within New York.

 

4. Décor and Menu

 

You should always plan your decorations according to the purpose and theme of the event, and arrange your menu in accordance with the preferences of your guests. An event planner can help you in deciding the right theme for your corporate event and assist you in the selection of the perfect menu.

 

Additionally, local event planners are often quite knowledgeable about the best restaurants or caterers that should be hired for a high-class business meeting. Thus, you can entertain your guests with style and delicious food with the guidance provided by local event planners.

 

5. Hotel Bookings

 

Local event planners can help you in reserving the right hotel for your stay within New York. They will also find ideal accommodation for your business associates and corporate guests so that the stay is comfortable and of the best quality.

 

6. Entertainment

 

Most business trips require some preplanned entertainment activities and local event planner can provide you with the right options to choose from. Whether you are planning a guided tour of the city or a day in Central Park, the right event planner can make preplanned arrangements for the day of your business setting and relieve you of this hassle.

 

7. Security Concerns

 

Along with handling event design in NYC, local event planners can also manage various security concerns for you, allowing to you provide a safe and secure meeting environment to your guests.

 

8. Management

 

One of most important aspect of planning an event is to manage it completely from start to finish. This requires a personal presence at the venue, contact with vendors and local authorities, etc. Unless you have a lot of time of your hands, it is best to hire a local event planner to represent you and manage the entire meeting on your behalf within New York.

 

Arranging an event in New York can be like traveling in a maze if you are unfamiliar with the city. Thus, it is best to hire the professionals who have years of experience in event design within New York and will be able to provide you with the best possible outcome for your affair.

 

Image: Wilerson S Andrade

 

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