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33 Event Planner Tools You Didn't Know You Needed

April 7, 2014

Our Favorite Event Planner Tools

 

Whether you're a professional event designer for large corporations, or you've been assigned the task of planning the annual company party, everyone needs a little help every now and then. Luckily, we live in the day and age of the internet, and if you can dream it, there's likely an app, tool, or software program to help you achieve it. Everything from drink mixes, music, project management and making your event more green can be done with the help of an online tool.

 

Googling for the right apps can take time, so we're giving you a list of our favorite event planner tools. There are many free event planner tools, but sometimes you get a more refined app or tool when you pay a small fee.

 

1. Pro Party Planner


The Skinny: Seating charts, collaboration, delegation, guest management and more, all in one place. 
Website: www.propartyplanner.com 
Price: $4.99 for the app 
 
2. Hello Vino


The Skinny: Recommendations for the best wine to pair with which food, seasonal and holiday wine recommendations, and suggestions based on your personal taste.
Website: www.hellovino.com
Price: Free
 
3. Attendify


The Skinny: One part social engagement at events (attendees have one place to connect with eachother and you), one part event guide (a hub for schedules, speakers, sponsors, news, etc).  
Website: www.attendify.com
Price: Starting at $399
 
4. Boomset


The Skinny: Makes attendee check-in easy with printable badges you design, attendee tracking and lead retreaval. 
Website: www.boomset.com
Price: Free 
 
5. Spotify


The Skinny: Forget buying CDs and downloading music to your iPod. Ceate preset playlists and download them so your music will flow in case of a network outage. There's also a radio feature based on songs you like. 
Website: www.spotify.com
Price: $9.99 / month
 
6. Asana


The Skinny: Work with a team? Most event planners do. It's nice to have a place for everyone to collaborate - from the proposal stages to post-event measurement. Asana is a simple project management tool that boils everything down to a task or conversation.
Website: www.asana.com
Price: Free
 
7. Bizzabo


The Skinny: Publish information about your event, agendas and speaker bios, and then promote and measure it with their tools.
Website: www.bizzabo.com
Price: Free to $1,299 
 
8. Hubb


The Skinny: A tool to manage an entire meeting, from floor plans to connections, schedules and social media. 
Website: www.hubb.me
Price: $5 to $10 per person based on number of attendees
 
9. Drinks Mixer


The Skinny: Search cocktails, shots, punches and more by ingredient or event, also featuring drinking game ideas, bartender guides, and a glossary.
Website: www.drinksmixer.com
Price: Free
 
10. CoatChex

 

The Skinny: Ditch the coat check tickets and go digital with this app. Not only does it streamline your coat check system, it gives you attendee data like length of stay.
Website: www.coatchex.com
Price: Unpublished
 
11. 123 Contact Form


The Skinny: Create HTML contact forms that integrate nicely with third party apps like Salesforce and MailChimp, and also accept common forms of e-payment.
Website: www.123contactform.com
Price: Free to $29.95 / month
 
12. Memory Meld


The Skinny: We particularly like this app, which allows guests photos to be shared to a private event page, where planners and other guests can view or download them.
Website: www.memorymeld.com
Price: Free app
 
13. eTouches


The Skinny: Event management platform with 15 different modules including registration, surveys, seating, budget and project management and more. 
Website: www.etouches.com
Price: Unpublished; free trial available
 
14. Eventstagram


The Skinny: Keep crowds entertained with beautiful Instagram slideshows at your event, powered by a hashtag.
Website: www.eventstagr.am
Price: Free to $2,000
 
15. Valet.io 


The Skinny: Nonprofits, schools and political campaigns use Valet.io to raise funds seamlessly at events. Users can use their own devices or devices you provide to donate without fuss.
Website: www.valet.io
Pricing: Unpublished 
 
16. Topi


The Skinny: Provides an advanced attendee search so users can filter out the most relevant people they want to meet at your event. Allows for social integration and private chats.
Website: www.topi.com
Price: Unpublished
 
17. Bonfyre


The Skinny: A virtual "bonfire" for attendees to chat, share photos and for you to analyze the data.
Website: www.bonfyre.com
Price: Free
 
18. Span Plan


The Skinny: Manage vendors, create questionaires, manage invoicing and do just about anything that an event planner would do, all in one app.
Website: www.spanplan.com
Price: $24 to $144 / month
 
19. Smart Crowdz


The Skinny: Market your event with invitations and social media, manage your event with schedules, maps and tasks, and montezie your event with advertising and commerce.
Website: www.smartcrowdz.com
Price: Free
 
20. Launch.it


The Skinny: Create a news guide for show attendees on the Launch.it platform, a social environment that directly engages them with your website.
Website: www.launch.it
Price: Free
 
21. Grooblin


The Skinny: Display tweets, photos, videos, Instagrams and other social content related to your event.
Website: www.grooblin.com
Price: Unpublished
 
22. Yapp


The Skinny: Create a mobile app for your wedding, conference or event in minutes, with beautiful theme templates, flexible features, and the ability to make the app public or private. 
Website: www.yapp.com
Price: Free
 
23. Select The Date


The Skinny: Helps users agree on the best date for their meeting or event.
Website: www.selectthedate.com
Price: Free
 
24. Nice Meeting


The Skinny: Engage users by turning their mobile devices into an interactive event platform, allowing them to interact with presentations, attendees, and presenters.
Website: www.nicemeeting.com
Price: Unpublished
 
25. Punch Bowl


The Skinny: Plan a party, connect with vendors and suppliers, send digital invitations and manage RSVPs.
Website: www.punchbowl.com
Price: Free
 
26. Time Bridge


The Skinny: Integrates with calendars to find a meeting time everyone can make by sending a single email. 
Website: www.timebridge.com
Price: Free
 
27. Event Joy


The Skinny: Event websites, mobile apps, online ticketing and Twitter feed walls.
Website: www.eventjoy.com
Price: Free except for ticketing
 
28. Top Table Planner


The Skinny: Lay out your tables and drag and drop guests to find the perfect seating arrangements. 
Website: www.toptableplanner.com
Price: $20
 
29. Cvent


The Skinny: A full fledged event planning software application that allows you to manage everything from registration, budget, payment, check-ins and event reporting.
Website: www.cvent.com
Price: $3 to $7 per registrant, plus setup fees.
 
30. Pathable


The Skinny: Integrate web and mobile into your event experience with attendee networking, agendas, polls, surveys and more.
Website: www.pathable.com
Price: Starting at $4,250 per event
 
31. Poll Everywhere


The Skinny: Engage audiences in real time using text, Twitter or other methods. Uses: everything from song requests to engaging polls.
Website: www.polleverywhere.com
Price: Free to $375 per month 
 
32. Zerista


The Skinny: Makes intelligent matches between everyone at your events, ensuring attendees make the right connections and sponsors get good leads.
Website: www.zerista.com
Price: Unpublished
 
33. Event Espresso


The Skinny: Manage attendee ticketing and registration with this simple WordPress plugin.
Website: www.eventespresso.com
Pricing: $90 to $500 per year

 

 

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